There are a couple of good reasons for converting .doc files to .docx before translating them in Trados Studio. I’ll explain why later. If you’ve got just one file to convert, it’s simple to open it in Word and save it as .docx. But how can you batch convert a group of files all at the same time?
A little while ago I was sent 15 .doc files to translate. I searched for an app or macro that would batch convert them but didn’t find a good solution. Kutools for Word does the job, but I didn’t want to download a whole set of macros and extra toolbars along the way. There was a macro on a Microsoft forum, but it didn’t work for me. So I sent out a Tweet to see if any other translators had a solution. @HiFiText (Shai Nave) came up with the answer. He’s very kindly let me share it here.
Here’s the macro that does the trick (for me at least). The only thing to remember is that you need to have all the files in the same folder to perform the batch convert.
Going back to the beginning of this post, why do I recommend converting .doc files to .docx before translating them in Trados Studio? For two reasons:
1. Retain Studio comments in the target Word file
With .docx files, you can add comments in Studio and retain them in the target Word file. This useful option made a brief appearance in Studio 2011 (and then disappeared) and it’s back in Studio 2014. You can adjust the settings for comments under File Tab>Options>File Types>Microsoft Word 2007-2013>Common.
2. Display track changes in source segments
Usually you’d accept track changes in a source file before importing it in Studio, so that’s the default setting. However, in regulated areas such as EMA medicinal product information, track changes have to be reflected in source and target alike. Before opening the .docx file in Studio, go to Tools>Options>File Types>Microsoft Word 2007-2013>Common and select “Display pending changes” under “Track changes extraction mode”. (In the screenshot above, this option is immediately above the “Extract Comments” circled in red.)
Many thanks to Shai for sharing this time-saver!