I’m posting this article for two reasons. First, I wanted to update the post I wrote last September on shortcuts, because Studio 2014 has been released since then. Second, I wrote a brief summary about the Ribbon for beginners and I wanted to expand on it from an advanced user’s point of view.
KeyTips and the Alt key
In Studio 2014, the shortcuts are almost all the same as before, except where the ribbon is concerned. To make the most of the ribbon, and following Microsoft best practices, SDL has implemented KeyTips. Press the Alt key (or F10) to display the tips.
So, for example, if you’re in the Editor view, Alt,R takes you to the Review tab and Alt,V takes you to the View tab. Don’t hold down the keys together; press them one after the other.
Shortcuts: old versus new
Some of these new shortcuts are actually more long-winded than the old ones. It doesn’t make sense to click through Alt,H,C,2 when you can just use Ctrl+C. And I don’t recommend learning Alt,R,Y to run a QA check when you can simply click F8.
Instead, use the ribbon shortcuts to get somewhere fast. Here are some practical examples:
- Access general options: Alt,F,T
- Clear all draft segments: Alt,A,D
- Filter by segment type: Alt,R,L
- Preview target: Alt,4 (this is the best workaround for those of us who’ve been left without a preview window because we’ve moved to a click-to-run Office version)
To cancel the action and hide the KeyTips, just press Alt again.
Switch to other views
Thanks to the ribbon, you can now switch to a different view with a shortcut. Before, you had to select click a view in the bottom left-hand corner of the window. Now, you can press Alt,V and the corresponding letter. For example, if you’re in the Welcome View, switch to the Projects View by pressing Alt,V,P.
These shortcuts work regardless of the view you’re in. But be careful: the final KeyTip changes, depending which current view you’re in.
Unfortunately, now that the Alt key is used for the ribbon shortcuts, it can’t be used in the context of inserting TM matches. Before the days of Studio 2014, the shortcut to insert matches was Alt+1, Alt+2, etc. In Studio 2014, it’s been changed to Ctrl+1, Ctrl+2, etc. You can still customise this if you like. Just click Alt,F,T,K !
Beyond the Alt key
Studio 2014 also has some neat shortcuts that aren’t KeyTip related.
- Ctrl+F1: hide/unhide the ribbon
- Crtl+F6: jump to the display filter box (this works even when the ribbon is hidden)
- Ctrl+Alt+F6: reset the filter (this also works with the ribbon hidden)
Hiding the ribbon
As you can see from the Ctrl+F1 shortcut above, you can minimise the ribbon. All the shortcuts will still work. This is cool. In fact, that’s where the beauty of the ribbon lies for advanced users. Once you know your way around Studio 2014, you can minimise the ribbon and gain more space. For anyone working on a small-screen laptop, that extra space is vital.
All in all, I’m sold on the ribbon. It’s great for beginners and advanced users alike. Do you agree?
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Dear Emma, I always enjoy your posts. They are really helpful. I did not know about the contest; I casted my vote for you. Best regards, María
Many thanks, María!
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Hi, Emma. Very useful post as ever, thank you! I doooooooooo like the ribbon… ish. I dislike that I don’t have some of the ribbon-type functionality I am used to in Office, most, most of all the customisable quick access toolbar, which is really the only thing that has made me accept the Office ribbon, too. I find in both that I end up doing a lot more clicks for things I use regularly – I hope that this helpful post will reduce this for me in Trados, and will also encourage me to play a bit more with the KeyTips which, by instinct from cluttered screen yelling at me, I switch straight off when I accidentally switch them on (that happens a lot, mind you, because I work on a laptop set to UK keyboard/English, and have to do Alt key combinations for accents). I hope it will let me identify a set of frequent Alt combinations I can use that will allow me to benefit from minimising the ribbon for the space-gain.
Thanks for the inspiration to try 🙂
Thanks for your comment, Sian. I agree, a customisable quick access toolbar is definitely missing in Studio. It’s a complete waste of space to have icons for Ctrl+S, Ctrl+Z and Ctrl+Y up there for most people.
I’m glad you’re going to try and use the KeyTips more, especially with the ultimate goal of hiding the ribbon. In the meantime, I’d switch to a non-UK keyboard setting if I were you. Once you’re used to it, you’ll wonder why on earth you spent so much time clicking Alt combinations to get a simple accent in the past!
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