My 3-year old laptop has been getting very slow and unstable in the last few months and so I decided it was time for a new work machine. This is an account of the most important programs I transferred. Most were easy to reinstall. A few needed some tweaking.
I had a list of programs that were running on my old machine, along with all their license keys. I also used Belarc Advisor (as recommended by Jost Zetzsche in his Tool Box), which runs an audit and tells you what you’ve got on your computer and retrieves some but not all licenses.
[Edited in 2015 to add a few points after performing a clean install on my machine.]
MS Office 2013
I installed this first of all, because many other programs interact with it. Office 2013 was a new version for me, but I transferred these resources from my old machine:
- Custom dictionary: C:\Users\[username]\AppData\Roaming\Microsoft\UProof
- Normal.dotm template with all my macros (as well as normal fonts and styles): C:\Users\[username]\AppData\Roaming\Microsoft\Templates
- .pst file with all my emails, calendar, contacts and tasks: C:\Users\[username]\Documents\Outlook Files
- 3 files for each email signature C:\Users\[username]\AppData\Roaming\Microsoft\Signatures
- [2015. I transferred the rules I’d set up in Outlook by following the instructions in this Microsoft Office article.]
SDL Trados Studio
See my last blog post for a blow-by-blow account.
Armed with my exported database and settings files, I set about installing the program, but I couldn’t find my version (10) to download from the website, or even a link to my client area. I found an old email with this link: http://clients.translation3000.com/ , but there was no download there either. So I used the .exe file from my old machine. This installed and the program asked me if I wanted to update it. When I clicked OK, the newest version (11) started downloading, which is only available on payment of an upgrade fee. So I went ahead and purchased the upgrade (only €23).
I wasn’t happy about this situation and emailed TO3000 support. They replied very fast, providing a link to download version 10 (but this was too late in my case). It would be nice see these questions addressed and solved for others who are in my situation:
- Where is a link to download my version (I needed to download version 10 and it wasn’t in my private client area).
- Where is a link on this page http://www.translation3000.com/ to take me to my private client area? (I found the link in an old email).
- How do I disable the upgrade question when I launch the program if I decide not to buy the new version?
It was much easier to install AnyCount, another program by AIT. I entered my old activation code and it was accepted. I was asked to register the product (which was already registered, of course) but I skipped this step, and the program started up successfully.
I used the .exe file from my old machine to install Abbyy FineReader. After reading up on Abbyy Product Activation, I entered my old license key in the new machine and this took me to an activation wizard that produced a new license file. I got an error message: “the same license is in use on another computer on this network”, and the program closed. This was easily solved by unplugging my old laptop, and later removing the program from it.
I downloaded the latest version of IntelliWebSearch and exported my search settings from my old machine by going to Search settings>Share>Export All.
On the new machine I imported my .ini file here: Search settings>Edit>Replace All. This method imported the search settings, group settings and shortcuts. (I first tried to delete all followed by import from file, but this didn’t carry over my shortcuts.)
[2015. IntelliWebSearch version 5 now comes with licenses for 3 machines. One license will be tied to the old machine so you’ll have to use another license for the new machine.
For IWS v.5 I exported all settings, including groups and shortcuts from Share>Export All Items and then imported the .ini file on my new machine by going to Share>Import from File>Replace all items and program settings.]
PerfectIt is integrated in Word as a COM add-in, so it should have been a question of downloading the program, following the installation instructions and making sure it was enabled in Word in Files>Options>Add-ins>Manage COM Add-ins. But I couldn’t get it to load. After a long e-mail exchange with the PerfectIt developer, in a remote session we eventually found out that it wouldn’t load because I was running Word as Administrator. With that problem solved, I was able to enter the license key and get it started up, albeit with a two week delay.
[2015. PerfectIt 3 has improved access to Style Sheets from the ribbon. Export customised style sheets from Manage Styles>Export and save the .pft file. On your new machine, go to Manage Styles>Import]
I downloaded the current version of Xbench (3.0) from the website and didn’t have to worry about license keys at all because the software is tied to an email and password.
[2015. Don’t forget to transfer any customised checklists to your new machine. If you can’t remember where you saved them on your old machine, open Windows File Explorer and enter type:xbckl in the search box]
What do you do if you have a CD-ROM with Dragon on it but your laptop doesn’t have an optical reader? I copied the whole disk onto an external hard drive and installed it from there. It worked! To transfer my user profile I followed the instructions on the Nuance website.
SnagIt explains how to transfer the program to a new machine in a Knowledge Base article. The first thing I did after installing it was to get rid of the annoying red camera icon that floats on top of all windows by selecting “Turn off one-click” in the Quick Launch panel.
The Medical Dictionary for Regulatory Activities – a must-have for medical translators – has a desktop browser with bilingual display, which is why I use it rather than the online version. I downloaded the latest browser version and language files and entered all the required passwords. The good news is that it loads much faster with my new SSD.
AEAT digital certificate
Of course this won’t apply to everyone, but freelance translators living in Spain will probably have an FNMT-RCM digital certificate stored on their computers to submit tax forms online. I exported the certificate from my old machine and imported it on the new one. AEAT gives clear instructions how to do this.
Finally, here is a list of programs that don’t have specific user settings or license keys, so I simply downloaded them from their respective websites:
- Adobe Reader
- LF Aligner
- Advanced Renamer (I installed this instead of Bulk Rename Utility, which had issues with Windows 8.1)
I still have a few more programs to reinstall on my new machine, but the ones mentioned above are the ones I can’t be without in my day-to-day work. It’ll be interesting to see how the list changes when I have to set up a new machine in another three years’ time.
How do you manage your old-to-new computer moves? Have you got any tips? Any must-have programs that I’ve missed?